How Selecting the Right Entertainment and Games Makes a Special Event Memorable
Selecting the right games, attractions, outdoor activities, or indoor fun is just as important as selecting the right food and music for the party. The more fun your guests have, the more they will talk about their positive experience with others and the more likely they will be to participate again in the future. When thinking about your event, determining the number of attendees, age groups, and family status (i.e., will it be a kid-friendly event or an adult-only event? Will there be singles and married couples?) Will help Decide what types of entertainment activities are necessary for your event. Knowing how many people are planning to attend is extremely important, as you don’t want to be caught off guard by not including enough entertainment to please your audience. If people have to endure extremely long lines on a hot day, their positive experience can quickly turn negative. A full service planner will have the knowledge to help you determine what entertainment is enough or not enough for your event. Crafts and souvenirs, as well as fun inflatable rides, fun food machines, intermediate games, costumed characters, clowns, and carnival games are appropriate for guests under the age of 18. Because the styles and types of inflatables differ greatly from moon rides, small towns, mini slides and wind tunnels to giant slides, bungee runs, obstacle courses, slides and mountains to scale, age assessment is important.
Many times, adult guests enjoy video games, sports games, water fun, casino equipment, and racing games, as well as inflatables, magicians, and famous impersonators. When considering event entertainment, it may be a wise decision to take a survey and give participants an opportunity to help select the items to feature at their special event. That way, you are sure to provide a fun-filled event for every person who attends. It will also be necessary to make a determination on the tone of the activities. For example, if your event is taking place at a hotel, restaurant, or country club, you may want to offer activities such as storytelling, a magic show, spinning balloons, photo booths, green screen technology, cartoonists, analytics. of handwriting or other constructive activities rather than more energetic options that require running, loud voices, or constant movement.
Alternatively, if you can use a wide open space outdoors, you may want to include a climbing mountain, giant slide, bumper cars, a trackless train, or other high-energy activities. If your event involves a specific theme, the entertainment team you choose can enhance your theme. For example, a Hawaiian-themed event might include cooler runners, human beach balls, dip tank, waterslide, or surfer. If you are interested in keeping the same color scheme throughout the event, you will want to choose items, decorations, or accessories that show off your preferred colors. The ways to do this is by providing Mylar balloons, table centerpieces, or an inflatable arch. If your business is targeting a certain segment of the population, such as the airline industry, a great piece to include would be an airplane wind tunnel or fly guys. You may know that several of your guests are sports fans, this would be a good opportunity to include sports teams, baseball pitch, quarterback attack, soccer kick, grand slam hitting, golf distance caddy or other sports-related activities. Whatever the case, there are several hundred options to make your event unique to the needs and preferences of your guests. It is not necessary to have a “canned” experience at your event. No two picnics or parties are the same because not all goals and objectives are the same.
If you’re hosting an outdoor event and your event venue doesn’t provide tents, tables or chairs, or other forms of shelter, you’ll want to make sure your rental company or event staff provide them. If a full picnic is being served, it is important to have enough tables, chairs, and tablecloths for all participants. The only exception to this rule is if the food will be served for a long period of time in an informal buffet style. In that case, you can limit the number of tables and chairs, as your guests may be enjoying other activities at the event. Tents are important for an outdoor event in case of climatic weather. There is nothing worse than having your guests caught in a storm with no shelter to run too! A marquee is also vital if you are going to have a live band, a specialized artist or a Disc Jockey at the event. Even a small 10×10 tent will help protect DJ gear or live band instruments from sun exposure. If your event is indoors, you’ll want to know how many tables and chairs are available and plan accordingly. You may want to consider providing additional items for your event rental such as a stage, portable toilets, event decorations / accessories, sound system, megaphone, raffle drum, freezer, carnival fronts, etc. Driving the flow of traffic at an event is also directly affected by the location of tents, tables, chairs, and rental items, so consider the layout of the site you are using, as well as the items you are placing there. A quality rental company or event planning service will provide enough trained staff to ensure that all areas of installation, execution and disassembly are also taken care of.
Once all four areas of fun are prepared, you are ready to host a fun-filled and exciting event for your guests!