Reasons why extendable marquees have become the ultimate event marquee
1. It all comes down to planning
Whatever event you are organizing, it is vital to its success to always take the time to plan the details before anything else is done.
Some of the details you need to decide on are:
– The number of guests that will be invited / attendees?
– What places to consider?
– What type of event will you organize?
– What will be the theme of the event?
– What weather conditions should you prepare for?
– Will you need to organize seating, food, and entertainment?
– Will you need a dance floor?
– Will there be speeches?
– Will there be a bar and what will be the terms?
Once these details have been worked out, it’s time to get to work.
2. Flexibility is essential
Be prepared to make concessions or adjustments to your initial plan while organizing an event. The event industry is known to be a bit chaotic, as things rarely go exactly according to plan. Being flexible and able to react effectively to unexpected changes is a valuable trait in event planning. When nothing is going the way it’s supposed to, you need to be able to troubleshoot on-site and adapt to anything from weather changes, theme changes, and on-site disasters.
3. Rent, rent, rent
A venue can make or break an event, so choose a venue that sets the stage and meets the needs of your event. Extendable marquees make this part of event coordination much simpler as they can be set up almost anywhere and require minimal effort to set up and take down. Along with their ease of use, they are available in various sizes and can be combined and assembled in a multitude of shapes and configurations.
Whether you are hosting an elegant evening at a 5-star hotel or a small gathering in your home, extendable marquees are a great and versatile option for covering an event. Extendable tents can be installed on existing walls or structures or can be installed independently.
4. Catering and drinks
If your event requires food catering, be sure to employ a reputable and reliable caterer. When using an event caterer or a third-party caterer, it is advisable to request a ‘menu test’ beforehand, so that you can know what will be served and ensure that you are satisfied with the condition of the food.
If your event does not offer a bar service or if you prefer to set up your own bar, make sure you have enough stock available and that your bar is staffed appropriately for the size of the event.
5. Stay on top of your logistics
A great way to mitigate problems or disasters on the day of your event is to plan your logistics efficiently. Consider what a successful setup will require, who your vendors are, when they will arrive on site and what they are delivering, as well as who they are responsible for setting up. Stay in control by checking the quality of each delivery, before suppliers leave the site, and have all their contact details handy in case you need to contact them quickly.
6. Stick to your budget
Any event, large or small, has a budget. Negotiate the best price before deciding on the supplicant. You might get a good deal on catering and have a little more to spend on décor, without going over budget.
7. Delegate delicately
Successful event management relies heavily on a capable and trustworthy team. Prevent small problems from becoming big problems by assigning certain tasks to your team members to handle; That way, you can focus more on making sure everything at the event runs smoothly.
8. Always have a backup
Having a plan B is always a good idea, especially in the unpredictable world that is the event industry. Consider the problems or changes you may encounter during an event, in its planning phase. That way, you can prepare for the worst and stop a disaster in its tracks. An example would be hiring a stretch tent for an outdoor event in case it rains or to make sure the vendor prepares some extra meals.
9. Cover your back
If you are hiring equipment or supplies, such as tables and seats; glassware; covered; etc., please take pictures of the condition of these items at the time of delivery. Sometimes the equipment arrived damaged or broken and having proof that you are not responsible will prevent a supplier from billing you for the damage.
10. Stay the course
The coordination of the event does not stop when the guest leaves the party. Few event planners manage to outperform event management. It is important to communicate with vendors after an event, to ensure there are no issues or discrepancies, as well as to express your appreciation and satisfaction with their services.
We have a first-hand knowledge base and understanding of successful events from our wealth of experiences in the events industry. We have set up expandable marquees, in the UK and around the world, for festivals, music concerts, corporate events and intimate garden parties.